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Standard Facility Report

StandardFacility Report

StandardFacility Report

Amuseum’s is very vital when assessing theresources available in that particular museum. It is also veryimportant when assessing the situation of the museum since it helpsthe management to know what is present and what is lacking so thatthey can know the way forward. To the loaning institutions, they areable to see the facilities available in the museum and how they aremanaged. This helps the credit facilities to determine if the museumis worth being given a loan depending on the facilities it has andhow it manages them. The following is a ofthe Art Museum. This paper will summarize the report and examine thereadiness of the museum to receive a loan from a credit facility. Itwill summarize the preparedness of the museum to manage environmentaldisasters or impacts. I will also discuss the strengths andweaknesses of this facility.

Tobegin with, this report lacks very important information about thefacility’s contact address. The given report does not have atelephone number, e-mail address, fax number and World Wide Web URL.This is very vital information which should be included in thereport. Before a credit firm gives a loan to a facility, it will needto have all the contact information about the facility and know howto contact them in case they need to communicate. The missing contactinformation should therefore be included and without it, the loancannot be given.

Theplan of the museum floor is not attached. The facility cannot begiven a loan without attaching a plan of the floor. Despite the manyexplanations given, the firm giving the loan needs to see the plan ofthe facility’s floor. It is clearly outlined that the floor planshould indicate the point where the borrowed items will be placed,the receiving area, the position of the reception areas and thepositions where fire suppression, portable fire extinguishers anddetection systems will be located. The facility does not provide thisplan and thus it will not be possible to get a loan without thisvital information. Giving the measurements without the actual plan isnot of any importance.

Thegeneral information is well provided. The institution is accreditedby the American Association of Museums and its accreditation isrecent. The geographic profile of the firm is also well explained.This might however scare the credit firm because the facility is inan earthquake prone area. This puts the firm’s loan at a great risksince in case of an earthquake, they will not be able to easilyrecover the money loaned.

Theinformation about the workers is poorly filled. Their titles, names,e-mail addresses and telephone/fax numbers are not indicated. Thisinformation is incomplete and thus the facility cannot receive anyloan from a credit firm without such vital information. The creditfirm needs to be sure of the size of the facility in terms ofemployees. The details about the employees should be correctlyfilled. Without the staff details, it is very difficult to know ifthe facility exists or if it is functional. Therefore all the missingstaff information should be added in that form.

Althoughthe houses appear to be old in terms of years, from the giveninformation they seem to be in good condition. Both the interior andexterior walls appear to be in good condition. The original buildingis noncombustible meaning it cannot easily catch fire. However, thereshould be firefighting services just in case of a fire breakout sinceit is not fire resistive. The additional building is just an ordinarybuilding meaning it can catch fire easily and thus firefightingequipment should also be provided.

Itis stated that all the structures are not free standing but detailsabout the physical definition and the role of the greater structure,how it is involved and how its access is monitored/restricted are notexplained. The information given about renovation is conflicting. Itis said that the facility is under renovation but it is notanticipated that there will be any renovation or construction duringthe proposed loan period. It is not explained if the renovation willbe stopped once the loan period begins or it will have beencompleted.

Themuseum is well built. It has three floors which can be accessedthrough stairs and elevator. The load capacity of the floors issufficient. The rooms are well divided to ensure all the requiredactivities are well covered. These include activities such aslectures and special events. The plumbing services are also wellfixed. Temporary galleries can be easily created for specialpurposes.

Themuseum is well maintained because the rodents and pests are wellmonitored to ensure they do not invade it. They are monitored andwell controlled ensuring the place is free from insects, pests androdents. In case of an infestation, the necessary measures ofspraying are taken. Insects and pests are sprayed while rodents aretrapped using their traps.

Thereceiving and shipping of items into the museum is good. The workinghours are perfect. They are also flexible to ensure that goods can bereceived anytime they arrive not necessarily the time stated forreceiving. The receiving of goods is also good since the museum canreceive any size of shipments. They have the main entrance throughwhich the big shipments can be entered. The loading operation is alsovery secure. With CCTV camera surveillance and two people monitoringall the activities, the operation is very secure.

Thestorage is very secure and very conducive. The storage is locked, hasan alarm in case someone tries to open it without permission and itis climate controlled meaning changes in climate cannot destroy thestored property. Those accessing the store must have a programmedcard which is only issued to authorized people. There are CCTVcameras to monitor all those who visit the store. The store is alsofitted with fire extinguishers and halon gas systems to help in caseof a fire outbreak.

Heatand air conditioning is well controlled. The temperatures andhumidity are controlled all the time. The air is also filtered. Onechallenge here is that the systems have taken too long without beingupgraded. There is a very high risk that they will break down onetime. Another major problem is that there is no back-up controlsystem for the environment. This means that, in case of a systemfailure, it will be hard to replace it and some items may be damagedin the process.

Thereis no rating for fire protection in the building. This is very riskybecause it is hard to assess how safe the building is from fireoutbreaks. Although there are fire and smoke detectors, it is veryhard to determine their effectiveness since the fire protection isnot rated. For security guards and access, the museum is wellguarded. It has trained supervisors and well trained securitypersonnel. There are also recovery systems to help recover anythinglost in case of a disaster.

Itis very difficult to determine whether the museum is insured becausesome very important details are missing about insurance. For example,the name of the broker, the address, telephone number and fax numberare not included. The insurance period is also not mentioned. Withoutthese, the facility cannot be said to be insured. Although thecovered policies are indicated, it is very hard to know if they aretruly covered without knowing which company has insured them.

Thereis no history of loans indicated for this institution. It istherefore hard to determine the financial transactions of thefacility. One may not easily understand whether the details wereomitted or the facility does not do any monetary transactions sincethere is nothing indicated about the facility receiving or giving outmoney.

The is very important for any facility planningto borrow money from an institution. The report for Art Museum is notadequately filled. Very important details are missing in differentfields. For this facility to be awarded any loan, all these detailsmust be completely filled. Some areas are well filled while othershave left very crucial information. From the information given, I wasable to understand the strengths and weaknesses of the facility.

References.

Zeng,M. L. (1999). Metadata elements for object description andrepresentation: A case report from a digitized historical fashioncollection project.&nbspJournalof the Association for Information Science and Technology,50(13),1193.